REFUND POLICY

If in the unfortunate circumstances a participant must withdraw from the event the refund policy is as follows:

Up until the 10th March 2022 competitors can get a full refund minus a 15% administration fee.

After the 10th March 2022 and up to the 1st of April 11:59pm, competitors can get a 50% refund or transfer to the 2023 event date (TBC). If a competitor chooses to transfer their entry to the 2023 event they are not entitled to the 2023 Refund Policy, as in they are not eligible for a refund in 2023. 

NO REFUNDS AFTER THE 1ST OF APRIL.

If you want to amend your race distance: 

• You can amend your race distance up until the 5th of April. 
• If you wish to increase your race distance you will need to pay the difference in entry fee. 
• If you wish you decrease your race distance you have up until the 1st of April to get the entry distance refunded. After the 1st of April there will be no refunds given to the difference in entry fee. 
• NO AMENDMENTS AFTER THE 5TH OF APRIL.
• Email scenicsports@yahoo.co.nz if you wish to amend your entry distance.

If you want to transfer your entry to another competitor:

• You can transfer your entry to another competitor up until the 1st of April, 11:59pm. 
• There is a $15 admin fee that is taken off the withdrawing competitor, from the card that was used when entering, via Register Now.
• The withdrawing and transferring competitor will need to sort out remaining money transfers between themselves. The race organisers will not enter into this transaction in any way. 
• NO TRANSFERS AFTER THE 1ST OF APRIL 
• Email scenicsports@yahoo.co.nz if you wish to transfer your entry

ENTRIES CLOSING MIDDAY TUESDAY 5th APRIL 2022.

NO LATE ENTRIES.

In case of a natural disaster, extreme adverse weather, or cancellation of the event due to safety reasons, entry fees will not be refunded.

We are able to run the event at all levels in the Covid Protection Framework. 

You will require a vaccine to participate in the event. 

If for any reason, outside of the reasons currently known (as at 15th December, 2021) and the event needs to be postponed due to Covid, the following policy applies:

If the event needs to be postponed, the event will be moved directly to a similar date in 2023 (TBC). 

If you are unable to attend the Mt Oxford Odyssey in 2023, the following policy applies:

• (A)If the government announces a change before Sunday, 27th March 2022 competitors can choose between a 50% refund or a direct transfer to the 2023 event date (TBC).
• (B) If the government announces a change between Monday, 28th March and Sunday, 3rd April competitors can choose between a 25% refund or a direct transfer to the 2023 event date (TBC).
• (C) If the government announces a change from Monday, 4th April there are NO REFUNDS. Competitors will be automatically transferred to the 2023 event date (TBC).
• If a competitor chooses a transfer to the 2023 event (A or B above) they are not eligible for the 2023 Refund Policy, as in they cannot get a refund in 2023.
• If a competitor is automatically transferred to 2023 (in C above) all competitors will move to the 2023 event, and the 2023 Refund Policy will apply in full.

If adverse weather makes the event unsafe on Saturday 9th April 2022, we will postpone the event to the following day. This decision will be made in conjunction with safety staff and the Oxford Land Search and Rescue team. 

If you are unable to attend at postponement date of 10th April 2022, the following will apply:

• OPTION A: you can get a 25% refund that will be refunded to your card that was used when entering the event, via Register Now
• OPTION B: you can get a transfer to the 2023 event

If you choose Option A please allow 20 days for the refund to process.

If you choose Option B you are not entitled to the 2023 Refund Policy. You are not able to ask for a refund if you cannot make the 2023 event.